Reasons why you need to keep records to run smooth business

 |  Oct 31, 2017

If you are running a business, then you must be aware of the importance of all the transactions that you are making under the name of the business. It is highly recommended to keep a record of all the business transactions. For running your business smoothly, you must always pay close attention to the details of business records. If you have been running a business for a while, then you must know that the business records will play a major role in different situations.

You will have to keep good business records for multiple purposes and keeping all the records will save you time and will help you in the productivity of your business. Whether you are paying taxes or comparing your yearly expense sheet, your business records will come handy.

Maintaining accounts of your business is the most important thing that you need to focus on. We will be discussing few important reasons why you should focus on keeping a good record of your business. Let’s have a better look at few reasons to understand the importance of keeping the business records.

Preparation of the financial statements

While preparing the financial statements of your business, you will require a complete transaction record of your business. Whether you are preparing a balance sheet or income statement of your business, you will have to check all the records to list down every single transaction. If you don’t have a record of the transactions, then it will become almost impossible for you to prepare a balance sheet and income statement of your business. You will have to create a profit loss statement of your business, and you can only do so while keeping all the records of your business for the past business year.

Getting a business loan

When you are trying to get a business loan from a lender, you will have to show some financial statement. When you are applying for a loan, the lender will take a close look at your business financial statements before issuing the business loan. If you don’t have a good record in shape of business financial statements, then no one will give you a business loan. Not keeping a record is never a good practice of running a business smoothly. When you are applying for a business loan, you will require all the proof that will help lenders understand the authority of business.

Preparation of tax returns

There is another thing that you will have to take care of when you are trying to run your business smoothly and it is filing tax returns. Every business is obligated to file tax returns and you can only do so if you have a complete record of business transactions. It will help you prepare tax returns and you will be able to show the gains and expenses of your business in your business tax profile. If you are keeping good records of your business, then you will be able to prepare the tax returns easily.

For supporting items on your tax returns

If the government wants to see your records and you are unable to provide all the records, then you will face multiple issues. This is exactly why you should always keep good records. If you are not careful about keeping your business financial statements updated, then you should know that it can hurt you really bad. You will have to show the statements and records to support the items that you have listed on your tax returns. If your financial statements do not support the tax returns during the audit, then you can face penalties.

Helps you managing expenses

Another important reason why you should always keep your records updated is to manage your expenses. If you are not recording your expenses, then you will never be able to know how much you are spending on multiple items. To support the arguments, you must have proof, and in order to get a proof, you must keep good records of your business. It is the only way to cut the cost and improve the productivity of your business. Make sure that you are keeping your expense sheet updated so you can avoid all the problems.

Track your spending on purchases

Most of the businesses don’t track the money that they have spent on their regular purchases. Well, if you are practicing the same, then you will never be able to know about the money you have spent on the business purchases. To keep the record of the money you have been spending on necessary purchases, you must keep a good record so you can tally the sheets later on. You must always focus on cutting the cost, and you can only do so if you are well aware of the money you are spending in the first place. Keeping your financial statements helps you in various ways and it helps you run your business smoothly.



Getting paid was endless and many a times embarrassing series of follow-ups. With numberz it begins with a click and ends with a click! Sraboni Harlalka Partner at Wodehouse Capital

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